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Administrative Assistant - Freetown, Sierra Leone
 
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Locally Appointed Indefinite Term Pay Band: 2/J

Purpose of job:

 
The main purpose of the job is to provide Administrative & Office support to colleagues across our operations in Sierra Leone  ensuring that corporate standards are met..

Accountabilities, responsibilities and main duties: 

 

All duties and responsibilities will be in line with British Council’s Equality, Diversity and Inclusion, Child Protection and other overarching corporate policies:

 

Finance

  • Maintain petty cash, post transactions on SAP and keep accurate records
  • Request petty cash replenishment as required
  • Receive cash from Customer Service agents and deposit into bank
  • Provide Customer Service agents with a cash float
  • Raise Purchase Orders (POs) via SAP/Intercompany portal and confirm receipt of goods and services on SAP
  • Scan invoices and send to shared portal, ensuring payments are made on time
  • Follow up Purchase Orders on a daily basis to ensure compliance at month-end
  • Process offline payments, Bank payments and statutory payments
  • Carry out other bank reconciliations
  • Park standard and accrual journals  

 

Office Support

  • Ensure that there are adequate supplies of stationery in stock
  • Monitor fuel consumption for the office car and the generator by updating the control spreadsheet to ensure that we have an adequate supply to meet demand
  • Assist the Office Manager with records management and administration
  • Support the Office Manager on premises maintenance.
  • Provide support to the Office Manager in updating the contract register and the office inventories

 

Administration

  • Provide support on procurement/logistics as directed
  • Provide support on administrative documentation as directed
  • Provide support to international staff on arrival in Sierra Leone

 


Skills and Qualifications

  • English at Proficiency Level B2
  • University degree level or equivalent by experience
  • Minimum of one (1) year experience working in a business support role
  • Knowledge of SAP is desirable but not essential
  • Proven ability to manage multiple priorities and multi-task

 

For more details on the job, see attached below: 

Role Profile

BC Core Skills
BC Behaviours

 

The British Council is committed to equality, diversity and inclusion. We welcome applications from all sections of the community. We guarantee an interview to disabled candidates who meet the essential criteria.

The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989

Application Deadline: 25 July 2018 at 23:59 UK Time  

 

 


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