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Arts Project Manager - Freetown, Sierra Leone
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Locally Appointed 3 year Fixed Term Contract Pay Band: 8/E Location:Accra, Ghana



Purpose of job:

Provide strategic leadership of British Council Ghana’s Programmes to quality standards, impact and income targets.  The post holder will drive the strategic overview of projects and partnerships portfolio in Ghana ensuring smooth implementation and achievement of set goals and targets, budget management, bringing new partners on board and providing business solutions.

Accountabilities, responsibilities and main duties:


The role will oversee Scholarships, Higher Education, Skills, Enterprise and Creative Economy, women and girls empowerment projects in Ghana. Our Programmes focus on institutional building and professional development. Our Arts programme is comparatively small requiring significant focus to design resource and operationalize.

In addition we are looking to strengthen our work with women and children and the post holder will have an important role in developing this area of our work. 


Programme development, management, evaluation and reporting


  • Work with  Director, Partnerships and Business Development Consultant, Project Managers and project partners to develop effective project management plans for the Programmes portfolio
  • Lead project team to deliver projects and contracts in the programmes portfolio  to budget, time and quality standards, ensuring logistical efficiency of programme
  • Lead the delivery by the project teams of events and exhibitions, and commission to external event management suppliers when required.
  • Lead responsibility for successful delivery of all financial and non-financial targets and indicators for all services, projects, contracts, campaigns and events in the portfolio.
  • Lead responsibility for ensuring all core project management plans and documents are completed and kept up to date by project managers at all times
  • Lead responsibility for ensuring project reports are completed on time by project managers and to the quality standards expected.
  • Provide insight in costing projects/programmes for external partners/donor
  • Use insight and knowledge gained from working with stakeholders and customer groups to contribute to strategy, project and programme design
  • Support the internal governance of projects by organising meetings and follow up actions arising  




Financial management


  • Responsible for ensuring effective management of programme budgets by project managers and checking cash flow forecasts and end of month checks and reports are done to standard expected.
  • Responsible for external reporting on budget performance to the requirements set by funders, partners and clients
  • Responsible for preparing financial plans and forecasts with project managers, for approval by Country Director.
  • Responsible for preparing ad hoc or scheduled financial reports as required.
  • Responsible for ensuring procurement in the teams is conducted in accordance with established corporate policies and processes are appropriately documented and retained.




Risk management


  • Responsible for maintaining and updating project risk registers for all projects.
  • Convene regular project risk review meetings with project staff and escalate risks as appropriate.
  • Ensure dissemination of risk management standards to programme partners




Contract and account management


  • Prepare agreements for sub-contractors, consultants,  and suppliers for services over GBP 5K in value and/or of non-routine, complex nature, ensuring they clearly capture terms of reference,  roles and responsibilities following established corporate templates
  • Provide guidance to project managers in the preparation of contracts for routine services and/or values less than 5K ensuring they clearly capture terms of reference, roles and responsibilities following established corporate templates and guidance issued.
  • Quality review all contracts before signature .Ensure all contracts with project contractors, consultants and suppliers in the portfolio are properly managed by project managers against the TORs given, and take remedial action as required.
  • As part of Country stakeholder management process  ensure the maintenance and updates of all databases of  contacts, recording contacts/ leads and outcomes of meetings , ensuring follow up action is carried out in a timely and efficient manner; Monitor contract records management by project managers to ensure up to date  at all times
  • Provide guidance to project managers in external official written communications with partners, officials, and consultants, ensuring British Council standards on external communications are upheld
  • Ensure that highest standards of customer service are applied at all times, and enquiries and requests for assistance are acted on within 3 working days. 
  • Ensure that projects under contract to clients are delivered according to the terms agreed in the contract and take remedial action as required.




Equality, diversity and inclusion and Child Protection


  • Ensure that programme delivery, training events and activity are appropriately screened, including conflict sensitivity screening,  and reflect British Council EDI policy
  • Lead on programme reporting for British Council Diversity Assessment Framework
  • Ensure that child protection policy and standards are followed and maintained for all relevant projects, including the training of partners in Child Protection standards






  • Work with the Marketing and Communications team to develop and disseminate case studies, reports and impact stories for external and internal communication channels including digital and print media.
  • Write briefs and ad hoc reports for internal and external audiences as required
  • Work collaboratively with colleagues across the British Council to share intelligence and opportunity that creates added benefit to project partners and contacts



Business Development


  • Ensure due diligence checks are carried out on new clients and partners, under the direction of the Country Director Ghana
  • Support  Country Director to complete contract approval process forms when required 
  • Use knowledge and insight from working with stakeholders and customers in the sector to contribute to business development and new service models



Managing Stakeholders and Customer Groups


  • Support Country Director to develop and manage relationships with key government and private sector stakeholders, development organisations, funders, donors and partners.
  • As delegated by Country Director, ensure  relationships with all key clients, project stakeholders and project partners are maintained by project managers, ensuring professional standards of communication, timely responses and follow through at all times.
  • Ensure stakeholder management plans are held for all projects in the portfolio 
  • Ensure the highest standards of customer care are applied to our audiences and participants at our events and on our projects
  • Represent British Council at external events, meetings and forums as required.
  • Escalate risks and issues with stakeholders to senior management team



Line management:


  • Manage  project managers to establish corporate performance management standards
  • Coach, Mentor and support the projects team 


Skills and Qualifications

  • Minimum of a first degree
  • Four years’ experience in Project Management
  • Experience of working with donor/grant/ client funds
  • Knowledge of the skills for employability discourse
  • Operational and Strategic Management
  • Governance and Compliance
  • Ability to recognize and manage partnership opportunities and develop relationships for influence



For more details on the job, see attached below: 

 Role Profile

BC Core Skills
BC Behaviours

The British Council is committed to equality, diversity and inclusion. We welcome applications from all sections of the community. We guarantee an interview to disabled candidates who meet the essential criteria.

The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989

Application Deadline: 25 May  2018 at 23:59 UK Time  



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