Music Programme Coordinator
Country / Territory
Job Category
Pay Band
Pay Band 6
Vacancy Description
Pay band: 6 ( £19,857 to £24,271) + London allowance of £3,300 for London based candidates Location: UK - London Contract type: Indefinite Requirements: Candidates must have the right to work in the UK Closing date and time: Sunday 30th of June

Please note – For London Location, our headquarters will relocate to Westfield, Stratford – E20 in Autumn 2020



About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities.  We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.


We work in over 100 countries across the world in the fields of arts and culture, English language, education and civil society.  Each year we reach over 20 million people face to face and more than 500 million people online, via broadcasts and publications.

Our UK Arts team works with the British Council’s global network of offices to achieve significant impact and change by finding new ways of connecting and seeing each other through the arts. Our team in the UK has three main groupings: We have six art form teams; three cross-disciplinary teams; and three country-specific teams in Scotland, Wales and Northern Ireland. Our aim is to see stronger creative sectors across the world that are better connected with the UK. We believe arts and culture are vital to prosperous, secure societies, and that offering international cultural connections and experiences strengthens their resilience. We are uniquely able to make a difference thanks to our extensive and diverse networks in the UK and internationally, enabling us to respond to the individual context of each place we work in. Link to Vision on internet.

In the Music team we use our connections and understanding of the UK contemporary music sector across all genres from classical to urban to advise and support our international colleagues on working with music within cultural relations programmes and provide a link to the UK. Together we develop projects to encourage showcasing, collaboration and professional exchange. We work in partnership with musicians, composers, festivals, venues, journalists, programmers, sector organisations and other sector professionals to build relationships between the music communities across all genres in the UK and around the world.


The Opportunity:


You will support all aspects off the work of the music team and will be the first point  of contact for artists, organisations and other music sector professionals. Your main responsibilities will include providing project support for British Council music projects, including organising travel and visas for music professionals, engaging on British Council projects, preparing guest lists and making arrangements for internal and external events, processing contracts, creating and processing purchase orders and invoices and providing corporate process support as required. You will also be responsible for managing the contacts database and other aspects of record keeping and evaluation; handling external queries to Music department; assisting with proofing Selector, the British Council’s weekly radio show and diary management and arranging travel for senior members of the music team.  You will liaise with the team and the comms and Social Media manager and assist with music department communications including social media and website.


You will have a keen understanding of the music sector; this role also supports music team communications and you must be able to represent the team as first port of call for enquiries. You will liaise with the team and the comms and the Social Media Manager and assist with music department communications including social media and website.



Main opportunity and challenges for this role:


-  Managing and competing demands on time and resource

-  Proactive management of purchase order and invoice processing within a large corporate system

Maintaining up to date records of contacts and activity to support music programming and evaluation

-  Maintain good relationship across art from groups and business support teams (especially finance, IT and facilities)

-  Ensuring projects run smoothly and to plan, working alongside programme manager to achieve this

-  Build knowledge across all genres of the UK music sector, live, recorded and broadcast

Works closely with the Communications manager in music team to devise strategy and use analytics to tailor content.



What we require of the successful candidate:

-  You will have experience of administration for example organising travel, finance, events and diary management

-  Excellent knowledge of and interest in UK music sector and a wide range of contemporary UK music

- Passion for Music and Arts and some relevant work experience in this.


If you would like to understand more about this post then please see the documents below:






32 days paid annual leave (excluding bank holidays)

Generous Defined Benefit Civil Service Pension Scheme

Interest Free Travel Season Ticket Loan


Further details:

If you are interested in the post and feel that you are suitable for the role, then we would really like to hear from you. Please apply by Sunday 30th of June 2019 (23:59) . We are planning to Interview for this position week commencing 15th July.


Our Equality Commitment:

Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 


The British Council is committed to a policy of equal opportunity and is keen to reflect the diversity of UK society at every level within the organisation. We welcome applications from all sections of the community. In line with the British Council's Child Protection policy, any appointment is contingent on thorough checks. In the UK, and in other countries where appropriate systems exist, these include criminal records checks.