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Programme Coordinator, Crafting Futures
Region
UK
Country / Territory
Scotland
Location
Edinburgh
Department
Arts
Job Category
Administration, PA & Secretarial
Pay Band
Pay Band 6
Vacancy Description
Pay: Band 6 + Benefits (£20,254-£22,505) Location: Edinburgh Contract Type: Fixed Term Contract until March 2022 / *Part-time 3 days per week (c21 hours) Closing date: Sunday 1st March Requirements: Applicants must have the right to work in the UK *The successful applicant would ideally work 3 full days per week however we are open to flexible working patterns. Please detail your preference within your application.
 
Details

The opportunity:

 

The British Council’s Architecture Design Fashion team (ADF) creates new opportunities for the UK design sector around the globe, through collaboration and exchange; promoting deeper understanding of ourselves, our world and each other through design. Our programme seeks to address today’s global challenges through design, exploring the social and cultural value of a wide range of design disciples. We believe in the need to bring design to a wider audience, challenging perceptions and responding to social, political and environmental contexts.

 

Working with the expertise of the UK design sector, we aim to increase the circulation of design skills and knowledge globally, encouraging the creation of new work and ideas in design across the world. We have a special focus on creating international opportunities for emerging design talent, supporting experimental and critical design which explores our common futures.

 

Crafting Futures is a flagship programme for British Council Arts and is a key example of how British Council is supporting the development of inclusive creative economies around the world.

Crafting Futures supports the future sustainability of craft around the globe, strengthening economic, social and cultural development through learning and access. Crafting Futures projects support practices and people through research, collaboration and education.

 

This role supports the planning and delivery of Crafting Futures programmes in the UK and overseas. Main responsibilities include assisting on multiple major projects a year, including coordinating communication with partners and programme participants/collaborators, managing and updating project documents, organising travel and visas for designers and artisans, making arrangements for internal and external events, preparing guest lists, processing contracts, creating and processing purchase orders and invoices, collating marketing information for printed and digital material.

Main opportunities / challenges for this role:

  • Ensuring projects run smoothly and to plan, working alongside programme managers to achieve this.
  • Managing competing demands on time and resource.
  • Proactive management of purchase order and invoice processing within a large corporate system.
  • Maintaining up-to-date records of contacts and activity to support project programming and evaluation.
  • Maintaining good relationships across art form groups and business support teams (especially finance, IT and facilities).
  • Maintaining good relationships with external partners such as embassies, cultural institutes and international fashion organisations
  • Assisting with exhibitions and events, including preparing contracts, payments, assisting with installation, and organising logistics.
  • Assisting with marketing and press activities, including collating information and images, proof- checking, updating web content and coordinating social media platforms.

What we require of the successful candidate: 

  • Previous experience of office administration such as organising travel arrangements, handling finance queries such as logging invoices and purchase orders, organising events for internal and external stakeholders and diary management.
  • Excellent knowledge of and interest in UK design sector.
  • Excellent communication skills and managing stakeholder of various levels.
  • Good organisational and planning skills and a keen eye for detail
  • Good working knowledge of Microsoft office package and tools (ideally Office365)

If you would like to understand more about this opportunity, then please see the attached documents:

 

Role Profile.docx

British Council Behaviours.pdf

BC CORE SKILLS.pdf

 

Benefits:

Generous Civil Service Pension Scheme

32 Days Holiday (pro-rata)

Annual Travel Season Ticket Loan

Annual Performance related bonus

 

About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities.  We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

 

We work in over 100 countries across the world in the fields of arts and culture, English language, education and civil society.  Each year we reach over 20 million people face to face and more than 500 million people online, via broadcasts and publications.

 

Our Equality Commitment:

Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies, and finance as a function is absolutely committed to this. 

 

Further details:

If you are interested in the post and feel that you are suitable for the role, then we would really like to hear from you. Please apply by Sunday 1st March 2020, closing at 23:59 UK time.

 

Interviews are planned for week commencing 16th March 2020.