Project Coordinator, Venice (JAN 2020)
Region
UK
Country / Territory
England
Location
London
Department
Arts
Job Category
Administration, PA & Secretarial
Pay Band
Pay Band 6
Vacancy Description
Indefinite Contract. Based in London, UK. Payband 6. (£20,234 - £22,505 plus London Market Allowance of £3,300 per annum). Candidates must have the legal right to work in the UK at the time of applying. Closing date 28th January 2020 at 23:59 UK time.
 
Details


Project Coordinator, Venice (JAN 2020).
Based in London.

About Us:

 The British Council is the UK’s international organisation for cultural relations and educational opportunities.  We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to UK and the countries we work with changing lives by creating opportunities, building connections and engendering trust. We work in over 100 countries across the world in the fields of arts and culture, English language, education and civil society.  Each year we reach over 20 million people face to face and more than 500 million people online, via broadcasts and publications.

 
Arts
 
In the Visual Arts and Architecture, Design and Fashion departments at the British Council, we use our connections and understanding of the UK contemporary art and design sector to advise and support our international colleagues on working with museums, galleries, artists and designers within cultural relations programmes and provide a link to the UK. We develop projects to encourage showcasing, collaboration and professional exchange, and work in partnership with art, design and exhibition professionals to build relationships between the art and design communities in the UK and around the world.  The Venice Biennale is one of our most important projects, showcasing the very best of British art and architecture in a high-profile, international context. 

 The Opportunity:

The Venice Project Coordinator provides project assistance to both the Senior Project Manager, Venice and the Venice Fellowship Manager as well as the wider British Council team working on Venice, in relation to all areas of their work. 

 Your main responsibilities will include processing contracts; keeping our finance in shape by tracking expenditure, creating and processing purchase orders and invoices; organising travel and visas; preparing guest lists and making arrangements for internal and external events; managing our contacts database and other aspects of record keeping and evaluation; handling external queries and some diary management for the team. 

You will be a key point of contact for artists, curators, architects, Venice fellows, artist galleries and contacts in Venice as well as supporting the exhibition installation onsite in Venice.

This includes managing visits to Venice for Senior Management, delegations and high-level stakeholders, booking meetings and ensuring that they receive detailed briefings and schedules.

 
The main areas of focus for the role are, but are not limited to:

Programme and Team Administrative support - Implements an agreed set of programme activities (including research, planning, partner liaison and logistics) to ensure these are deliver to time, budget and quality.

Customer/Market focus - Takes responsibility for responding knowledgeably and professionally to enquiries about British Councils work in Venice and to ensure a high-quality customer experience and maintain the teams reputation internally and externally.   

Sector/Subject Expertise - Proactively maintains a sound working knowledge of major developments, issues and stakeholders working in Venice to build professional credibility, confidence and market insight.  

Relationship & stakeholder management  - Develop good working relationships with  appropriate colleagues throughout the British Council and and the British Councils Arts agenda.   

Leadership & management - Plans and priorities own work activities, which may span across a range of different projects and programmes responding to changing and at times competing requirements to ensure effective delivery of responsibilities over a monthly time horizon.  

What we require of the successful candidate but is not limited to:   

 Excellent experience of office administration for example organising travel, finance, events and diary management.

Experience of using a system to process purchase orders and invoices. 

Demonstrable proficiency in Microsoft office applications

Experience of managing project documentation including stakeholder records, action logs, project budgets and personal data.

If you would like to understand more about these posts then please see the attached documents: 

ROLE PROFILE
BRITISH COUNCIL CORE SKILLS
BRITISH COUNCIL BEHAVIOURS

If you are interested and feel that you are suitable for the role, then we would really like to hear from you.   

Please apply by 28th January 2020 at 23:59 UK time.  

Interviews are planned for 27th or 28th February 2020

 Our Equality Commitment:      

Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies.       

The British Council is committed to a policy of equal opportunity and is keen to reflect the diversity of UK society at every level within the organisation. We welcome applications from all sections of the community. In line with the British Council's Child Protection policy, any appointment is contingent on thorough checks. In the UK, and in other countries where appropriate systems exist, these include criminal records checks.