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Facilities Contracts Administrator, Nairobi
Sub Saharan Africa
Country / Territory
Business Support Services
Job Category
Business Solutions
Pay Band
Pay Band 4
Vacancy Description
Pay Band: 4 Location: Nairobi, Kenya Duration: Indefinite Term Contract The post is on local terms, All applicants should have a pre-existing legal status to live and work in Kenya Deadline for application: 18 December 2018 (23:59 UK Time)

About The Job:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.


Role purpose

Will be Operational lead in all procurement activities, maintain contract registry, and serve as contract manager.  Day-to-day management of locally employed technical staff (electrician, plumber) in carrying out a range of maintenance related tasks throughout the British Council estate. Will serve as primary responsible for assisting Head of Operations in creating and monitoring Key Performance Indicators (KPI) in facilities, premises, and security agreements. 




Main opportunities for the role include but not limited to;

§  Procurement related work includes maintaining contract registry, continual contract review, and contract performance management through KPI checks

§  Administrative work associated with contract management.

§  Keeping correct Health and safety records, method statements, risk assessments, accident log books.

§  Managing Planned and Preventative Maintenance (PPM) checks.

§  Managing all project work works requests. Following British Council procedure and ensuring internal and external compliance.

§  Allocating work requests out to correct staff member or contractor.

§  Sharing responsibility of emergency call outs.

§  Responsible for out of hours emergency schedule – assigning tradesmen/contractor and cost monitoring


If you would like to see full details and understand more about this post then please see the documents below: 
Facilities Contracts Administrator, Nairobi.pdf

British Council Behaviours.pdf
British Council Core Skills.pdf
Further details:
If you are interested in the post and feel that you are suitable for the role, then we would really like to hear from you. Please apply by 18 December 2018 (23:59 UK Time)  

Our Equality Commitment:
Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies, and human resource as a function is absolutely committed to this.

The British Council is committed to a policy of equal opportunity and is keen to reflect the diversity of UK society at every level within the organisation. We welcome applications from all sections of the community. In line with the British Council's Child Protection policy, any appointment is contingent on thorough checks. In the UK, and in other countries where appropriate systems exist, these include criminal records checks.