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Visual Arts Collection Coordinator
Country / Territory
Job Category
Administration, PA & Secretarial
Pay Band
Pay Band 6
Vacancy Description
Location : London Contract Type: 2 year Fixed Term Contract / Full-time Pay: Band 6 / £19,857 - £24,271 + £3,300 London Market Allowance + Benefits Closing date : Sunday 2nd December, 23:59 UK Time. Requirements : Applicants must have the right to work in the UK.

 Please note that in December 2020, the British Council will relocate its new global headquarters to: International Quarter, Stratford, London E20.


About us:


The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.


Through our work in Arts we find new ways of connecting with and understanding each other to develop stronger creative sectors around the world. Our expert team in the UK and around the world works to five broad aims: to share UK arts with the world; to foster collaborations and networks; to build capacity in creative sectors; to foster social change; and to support the shaping of policy and research. This cultural exchange helps create modern and vibrant creative sectors, building connections, trust and opportunity. It can also help to bring together divided communities and people affected by conflict.


The Opportunity:


In the Visual Arts team we use our connections and understanding of the UK contemporary art sector to advise and support our international colleagues on working with museums, galleries and artists within cultural relations programmes and provide a link to the UK. We work in partnership with museums, galleries and artists to develop projects to encourage showcasing, collaboration and professional exchange, and to build relationships between the museum, gallery and art communities in the UK and around the world.


This role provides administrative support to the Visual Arts team in the use and development of the British Council Collection. The Visual Arts Collection Coordinator supports documentation and digitisation of the Collection by coordinating photography, maintaining copyright records, running and maintaining the visual arts photographic archive; liaising with DACS, Bridgeman Art Library and others. The role supports physical and digital access to the Collection by escorting visitors to the art stores, and collating information for the website for example by producing, and keeping up to date, biographical information on Collection artists.


The successful applicant will assist with Collection development and acquisition of new works including liaising with artists and galleries, and preparing documentation and condition reports for new works. The role undertakes tasks in financial processing, Collection audit, answering Collection and image enquiries from internal and external stakeholders, and occasional loan couriering. The post holder will work collaboratively particularly with technical, collection management, curatorial and communications colleagues.


About You : 

  • Excellent knowledge of and interest in the UK visual arts sector.
  • Demonstrable knowledge and experience of international museum collection care standards for handling, transport and display of art.
  • Demonstrable understanding of the principles of conservation condition reports and photographic documentation of works of art.
  • Experience of office administration; diary management, maintaining records, preparing information and finance queries
  • Computer literate; a good working knowledge of databases, spreadsheets and other systems.
  • Strong communication and relationship management skills



In addition to a competitive salary and pension contributions, the British Council offers: 

  • 32 days annual leave and an additional half day on Christmas Eve
  • £3,300 London Market Allowance for London based staff
  • Interest free season ticket loan
  • Employee Assistance Programme 

If you would like to understand more about this post then please see the attached documents:


Role Profile.pdf
BC Behaviours.pdf
BC Core Skills.pdf


Closing date:


If you are interested in applying and feel that you are suitable for the role, please apply before Sunday 2nd December 2018 (23:59 UK Time).


Equality Statement:


Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to try and avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights.


All staff worldwide are required to ensure their behaviour is consistent with our policies.