State Office Admin and Resource Assistant (Yobe)
Region
Sub Saharan Africa
Country / Territory
Nigeria
Location
Abuja
Job Category
Administration, PA & Secretarial
Pay Band
Pay Band 4
Vacancy Description
Pay band: 4 / Post Duration: Fixed Term Contract till December 2020 / Eligibility: Right to live and work in Nigeria / Location: Yobe / Deadline for application: 28 September 2018 (23:59 UK Time)
 
Details

 The British Council in Nigeria has agreed with the European Union to implement the Conflict Management in Nigeria programme under their Trust Fund (EUTF) and the Rule of Law and Anti-Corruption programme in Nigeria under their Development Fund programme (EUDF).  We have also signed a contract (in partnership with COFFEY) with the FCO for Policing under their Conflict Stability and Security Fund (CSSF) and have plans to position ourselves for DFID’s forthcoming Anti-Corruption in Nigeria (ACorN) programme as well as further EU programmes (ACT).  To support our existing contracts as well as all future contracts, we are developing flexible structures that meet the global British Council standards to provide support to all our FCR (Justice, Security and Conflict) work in Nigeria.

 

To this end, we require a State Office Admin and Resource Assistant to oversee the resources function in the EU State Programme office in line with the programme strategy, implementation plan and financial plan and to client and corporate standards.

Read below for more on the responsibilities:

Logistic and Facilities

 

Handle arrangements for all incoming visitors to the state office including transport and accommodation arrangements

 

Main duties will include:

 

•           Ensure transport arrangements for all incoming staff/consultants to the state offices are in line with BC policies

•           Ensure hotel accommodation reservations are made on time and that staff and consultants are informed on arrangement of their transport and hotel arrangements

 

Workshops and Events

 

Assist with the running of the logistical arrangements for all workshops, events and meetings

 

Main duties include ensuring that:

 

•           All workshop logistical arrangements are in line with agreed standards

•           Procurement of workshop items are in line with procurement policy

 

Office Management

 

Maintain appropriate filing system, accountable stationary register and asset register (in liaison with the

Facilities & Procurement Manager) so that all contracts, reports and correspondence are filed properly and all stationary and equipment is recorded correctly.

 

Main duties include ensuring that:

 

•           All documents are accurately filed

•           The Accountable Stationary register is up to date

 

Procurement

 

Liaise with all outside contractors and service suppliers concerning all services/utilities supplied to the state office.

 

Main duties include:

 

•           Ensure that all procurement is held in line with British Council’s procurement policy

The successful post-holder will have at least 2 years’ experience of working on programme logistics for a similar or related sector.

Please follow the links for relevant document to support your application.
 
 RP- State Office Admin and Resource Assistant (Yobe).pdf
 British Council Core Skills.pdf

 British Council Behaviours.pdf

  

Closing date for applications is28 September 2018 (23:59 UK time) 


Note that you should only fill out the application after thoroughly reading through the ROLE PROFILE & GUIDANCE NOTES. There’s some important information you don’t want to miss. 
 
 

Our Equality Commitment: 
Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies, and finance as a function is absolutely committed to this. 

The British Council is committed to a policy of equal opportunity and is keen to reflect the diversity of UK society at every level within the organisation. We welcome applications from all sections of the community. In line with the British Council's Child Protection policy, any appointment is contingent on thorough checks. In the UK, and in other countries where appropriate systems exist, these include criminal records checks.