Business Operations Assistant-Alexandria
Region
Middle East North Africa (MENA)
Country / Territory
Egypt
Location
Alexandria
Department
Business Support Services
Job Category
Administration, PA & Secretarial
Pay Band
Locally appointed Grade J
Vacancy Description
Location:Alexandria/Fixed term contract 1 year (renewable)/Payband:J salary 3856 EGP / Closing date:16 December 23:59 UK Time
 
Details
British Council Egypt is recruiting Business Operations Assistant to support the business operations administration function maintains systems, processes, documentation, handle internal enquiries and prepare management information reports for multiple functions that may require assistance depending on the size and SBU’s within country. The role will contribute to the achievement of British Council corporate standards and meet relevant polices/ procedures.

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.



Main Duties:

 Suppliers and Services
Support country procurement of equipment and consumables with the support of procurement team (MarketPlace). Prepare request for quotations and create procurement requests on system.
Follow up on tasks performed by the contractors including delivery, quality control, and receipts. And, report their performance assessment to business operations Administrator/Manager.

Compliance
Apply Health and Safety regulations in cooperation with the Security Manager.
Update contracts register and manage offsite information storage as per information retention and disposal requirements.
Follow Financial Control Compliance Framework (FCCF) in all financial and procurement processes.
Monitor Child Protection regulations, and environmental framework in all related activities, and report violations

Estates/facilities Management 
Perform regular checks on facilities services including hard (building maintenance, electricity, HVAC, etc), and soft services (cleaning, catering, transportation, etc) in 4 British Council branches in Egypt. 
Escort the contractors to facilitate their work on the premises 
Perform regular checks on operational condition of office furniture and equipment and report the status to the business operations Administrator/Manager.
Update office inventory of onsite assets & work of Art, their procurement, maintenance and disposal in accordance with policies and procedures
Perform regular checks on security systems.

UK appointed staff accommodation
Apply the British Council accommodation policy, when looking for accommodation for new staff arriving to Egypt
Monitor performance of agents.
Facilitate the flat hunting, and get approvals on contracts 
  Facilitate and coordinate moving of staff’s stuff securely and in co-operation with HR team.
Perform regular checks on utilities, facilities, inventory, and regular maintenance of all apartments in a timely manner. 

For more information on the post before applying please check the below documents:

Role Profile.doc
British Council Behaviours.pdf
British Council Core Skills.pdf

Equality Statement:
Valuing diversity is essential to the British Council’s work. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to try and avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights.   All staff worldwide are required to ensure their behaviour is consistent with our policies.

Child Protection:
The British Council is a full member of Keeping Children Safe (KCS) and has achieved level 1 child safe certification. We believe that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC, 1989 and that every child matters - everywhere in the world. In line with the British Council's Child Protection policy, any appointment is contingent on thorough checks including criminal record checks, in line with legal requirements.